How to copy and paste formatting from one place to other

1. Select the portion from the document from where you have to copy the formatting.
2. Press Ctrl+Shift+C (Press and hold Ctrl and Shift keys together and then press C).
3. Select the portion on which the design has to be applied (or copied).
4. Press Ctrl+Shift+V (Press and hold Ctrl and Shift keys together and then press V).
5. Notice that formatting has been copied.
6. Note that this formatting remains copied until you copy another formatting (as shown in step 2) or close down the document.
7. Note that you can paste the last copied formatting as many times as you need. This is similar to Ctrl+C and Ctrl+V features.
8. Note that similar functionality can be utilized by using Format Painter in which you select the portion you want to copy from and then click the Brush icon in the Paste section of the Home tab. As soon as you click that Brush icon, a brush gets attached to the cursor, and you can apply the copied formatting by simply selecting the section where you want to apply the formatting. 
9. Note that even if the formatting was copied using the Brush icon, you could still use the format paste feature as explained in step 4 as the style gets copied like it happens in step 2.

How to insert Table of Figures in MS Word Document

1. Click the image and then right click at it.
2. Click Insert Caption.
3. Type the caption for the Figure in the Caption text box.
4. Ensure that Label drop down under options section below has Figure selected
5. Select the position of the figure caption as Below selected item or Above selected item.
6. Click OK.
7. Repeat steps 1 through 6 for all figures in the document.
8. Place cursor where you want to insert the Table of Figures.
9. click REFERENCES tab and click Insert Table of Figures.
10. Click OK leaving all default options as they are.
11. Notice that entries in the Table of Figures have appeared.

If you make any changes to any of the figures like adding new figure, removing existing figure, or editing caption of the Figure, you must update the Table of Figure by following steps:

1. Click anywhere in the Table of Figures.
2. Right click and then click Update Field.
3. Select Update entire table.
4. Notice that the changes you had made to the figures are now reflecting in the Table of Figures with modified captions and page numbers.

Prashant V Shrivastava

Mastering Table of Contents in MS Word: A Comprehensive Guide

By Prashant V Shrivastava - Creating a Table of Contents (TOC) is essential to organizing and navigating through a lengthy document in Microsoft Word. A well-structured TOC helps readers locate specific sections quickly and improves overall document readability. 

How to Insert Table of Content in MS Word

This article will provide a detailed guide on inserting a Table of Contents in MS Word, covering different techniques and customization options to make your TOC professional and user-friendly.

1. Understanding the Importance of a Table of Contents:

• The purpose of a Table of Contents and its benefits for readers and document creators.
• Enhancing document structure and usability through a well-designed TOC.

2. Creating a Basic Table of Contents:

• Automatic generation of a basic TOC using built-in styles and headings in Word.
• Updating the TOC as you add, modify, or rearrange document sections.

3. Customizing the Table of Contents:

• Formatting the TOC: Adjusting font styles, spacing, and alignment to match the document's overall design.
• Changing the TOC Style: Exploring different built-in TOC styles or creating a custom style to suit your preferences.
• Selecting TOC Levels: Controlling the depth of headings included in the TOC to manage its level of detail.

4. Managing TOC Entries:

• Adding Manual Entries: Including non-heading entries or additional sections in the TOC manually.
• Excluding Headings: Removing specific headings from the TOC if needed.
• Changing the Order: Rearranging the order of headings in the TOC to match the document's structure.

5. Updating and Formatting the Table of Contents:

• Updating the TOC: Refreshing the TOC to reflect document headings and page numbers changes.
• Formatting Page Numbers: Modifying the appearance of page numbers in the TOC, such as aligning, formatting, and adding leader dots.
• Hyperlinking Entries: Enable clickable links in the TOC for easy navigation within the document.

6. Working with Multiple TOCs:

• Creating Multiple TOCs: Generating separate TOCs for different sections or chapters within the same document.
• Managing TOC Styles: Customizing each TOC's appearance and content to suit specific document sections.

7. Tips and Tricks for Effective TOC Usage:

• Organizing Headings: Structuring document headings consistently for accurate TOC generation.
• Applying Styles: Utilizing Word's built-in styles for headings to ensure consistency and simplify TOC creation.
• Fine-tuning TOC Layout: Adjusting indentation, spacing, and other formatting options to improve TOC readability.

The Table of Contents is a valuable feature in MS Word that enhances the usability and accessibility of lengthy documents. Following the steps and techniques outlined in this comprehensive guide, you can create professional-looking TOCs that facilitate easy navigation and improve the overall user experience. Mastering the art of TOC creation in MS Word will elevate the quality of your documents and help readers find information efficiently.

Photo by Polina Zimmerman: https://www.pexels.com/photo/photo-of-woman-using-laptop-3747446/

How to add sections in MS Word

1. Place cursor at the end of the page after which you wish to add a new section. Please remember, a MS Word doc always has one default section. Here we will add the second one.
2. Click Page Layout and click Breaks
3. Select Next Page. The cursor automatically gets places at a new page which is a new section
4. You can check by seeing header or footer which will have numbering as Header-Section 2, Header Section 1 and so on

How to copy styles from one document to other in MS Word

1. Click File.
2. Click Options.
3. Click Customize Ribbon.
4. Select Main Tabs from Choose commands from drop down box.
5. Select Developer.
6. Click Add.
7. Click Ok.
8. Open Developer Tab from the Ribbon.
9. Click Document Template.
10. Click Organizer.
11. Click Close File from the right side.
12. Click Open File from the right side. A file open dialogue box will appear.
13. Select All Word Documents from the File Type drop down box near Open button. All the documents will now appear in the main box from where you can select the document which has the style(s) you want in current document.
14. Select the source document and click Open and all the styles in source document get listed in the right side box of the Organizer.
15. Select one or more styles from the right side box and and click Copy. You may need to overwrite some styles.
16. Click Close at the bottom-right.
17. Notice that the copied styles are there in your Style box.
18. Apply and enjoy.

If you want to use all styles of a MS Word document in other, better save the document as a blank document and get going. This method in particular is useful when you want to use some styles from other document.

Prashant V Shrivastava

How to link Header with H1 Style in MS Word

1. Click Insert Tab from the MS word ribbon.
2. Click Header.
3. Click Edit Header.
4. Click Quick Parts.
5. Select Field.
6. Select StyleRef from the Field name box.
7. Select the Header 1 style from the Style name box.
8. Click Ok.

All your H1 headings will begin from a new page and the heading will automatically get inserted at the Header where you had kept cursor in the step 3.

Prashant V Shrivastava